1. Describe the purpose and structure of the event.
2. Develop a ‘contributors’ brief’.
3. Craft and send invitations to participants.
4. Choose and set up the technical structure.
5. Draft an introduction (eg with pptx) for Step 1.

Purpose and structure
Be as specific as you can. For instance:
We will produce a compendium for use by facilitators of leadership development programs within x project. It will be used for curriculum design by us and subsequently, after revision, by the facilitators. Our audience consists of experienced course designers and facilitators. We anticipate no more than ca 110 pages, preliminarily in x sections: A.., B.., and C.

Contributors’ brief
Consider the tone of the desired end product. For instance:
You are invited, either singly or with another contributor, to draft one or more items for Section x. Given the experienced nature of the audience, we ask you to keep the actual description to a minimum, referring to more expansive sources where available; beyond that, we invite your reflections about your experience, and any relevant comparison with other materials, or references to research.

Invitations
In addition to the ‘purpose and structure’ statement, and the usual calendar and link information, the invitation should preferably include a summary of the contributors’ brief.

Choose and set up the technical structure
In addition to your online conference software of choice you will find it useful to set up:
- A repository for text and other contributions for synchronous editing, eg Google Drive
- A planning space where contributions can be mapped as they come in, and ‘moved’ as they progress from eg first draft via review and scan-edit to formatting; can for example be an online whiteboard or a project planning tool.
- A communications channel for use by participants during the offline parts of the day, if they have urgent questions or comments. Can be a common channel, eg WhatsApp or other group, or individual: they each have a hotline to you or someone else.

Draft an introduction
Prepare a presentation to introduce the sprint day (or Day 1, if you plan several days). It should include the above, also any expectations about the structure of the materials and the ambition level for the sprint.